In 30 seconds
- Columns are workflow steps; cards are work items.
- Work-in-progress limits on columns keep work flowing.
- Blocked or ageing cards show where help is needed.
A starter layout
| To do | In progress (max 3) | Review (max 2) | Done |
|---|---|---|---|
| Ready items | Being built | Being checked | Finished |
Start with how work really flows today, not an ideal process.
Why WIP limits matter
When the Review column hits its limit, nobody starts new work; they help clear reviews instead. That simple rule cuts waiting time and is what turns a board into a Kanban system.
Signals to watch
- Cards stuck in one column for days
- A column always at its limit (a bottleneck)
- Lots of work started, little finished
The daily stand-up works well walking the board from right to left.
Myth vs reality
Myth · A Jira board is a Kanban board.
Reality · Only if it has WIP limits and the team manages flow.
Myth · More columns means more insight.
Reality · Too many columns hide work; keep it simple.
Myth · Kanban boards are only for Kanban teams.
Reality · Scrum teams use them too for the Sprint Backlog.
FAQ
Physical or digital board?
Physical boards are great for co-located teams; digital for remote. Visibility matters more than the tool.
What goes on a card?
A short title, owner, and maybe a type colour or due date.
How do we set WIP limits?
Start near the number of people working that step, then lower until flow improves.